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What's new

This page sums up what changed in Colab each month, newest month first, and covers only what users will see or use.

October 2026

Approvals

  • A new Approvals page gathers everything waiting for your decision in one inbox: expense claims, document requests and company document requests. The number waiting shows on the menu and on the notification bell.
  • Administrators can set approval rules and try them out before they go live, set time limits by type of request, delegate approvers, and approve several items at once. Forms, tables and access requests can now go through an approval chain too.
  • Approval cards in LINE look the same for every type of request. Requesters can press “Cancel” to withdraw their own request, and the system says clearly when you are approving your own request, which is only allowed when nobody else can approve it for you.

Expenses

  • The expenses page is split into 4 tabs by task, with a “To do” box and a bar showing which step each claim has reached.
  • Each claim says who bears the cost. Partners split costs through a single running balance, with no more monthly periods to open and close, and managers can add or remove partners right on the screen.
  • Receipts from iPhone (HEIC files) can now be read. Claims that were sent back can have new receipts attached on the web. Card payments in a foreign currency are counted separately as still waiting for the baht amount, which you can enter when reimbursing. If the baht amount differs a lot from the usual exchange rate, the claim goes back for approval again.
  • You can attach a transfer slip when paying a reimbursement and record the company paying back a director. Bank accounts for receiving reimbursements can be added on your own settings page.

Files and Microsoft 365

  • The Files page has a LINE tab where you can see the pictures and files sent to Summy, filter by LINE group, and group members can open the group’s files.
  • Everyone can connect their own Microsoft 365 account and open OneDrive and SharePoint straight from the Files page. SharePoint shows a path telling you which folder you are in, and lists every site you have access to.
  • Files in Colab can be copied to Microsoft 365 automatically (personal files go to the owner’s OneDrive, files from LINE groups go to the company’s document library). A small icon shows which files have been copied. If you don’t want this, choose “Don’t send my files to OneDrive” on the settings page.

Summy in LINE

  • In group chats, Summy no longer mentions the names or emails of people outside the organisation who aren’t in the group, for example when asked to invite “everyone in the room” to a meeting.
  • You can ask Summy to put a question to someone else in their private chat. When they answer, the reply is sent back to the chat of the person who asked. And if Summy says it has forwarded something or told someone when it hasn’t, the system catches it and notes it at the end of the reply.
  • Summy can find places, give directions and send location cards through Google Maps, and it remembers the location pins you share.
  • Almost anything you can do on the web you can now ask Summy to do, such as organising files, taking notes, setting approval rules, editing the org chart or submitting internal forms (request leave in one sentence). For anything involving money, documents or sending things outside, Summy only goes ahead once you press confirm yourself.
  • People who add Summy as a friend but don’t have a Colab account yet can still chat with Summy, and Summy tells them how to get access. Users can connect accounts for other services from LINE with a one-time link that Summy sends.

Documents, forms and tables

  • Administrators can use the Templates page to customise the LINE cards and emails the system sends. Wording and look can be changed while the important parts stay locked, Summy can help with the edits, and email signatures can be set for the company and for yourself.
  • Forms can be sent to people without an account through a link, a QR code or embedded in a website. Matrix tables work like a spreadsheet and can link rows across tables. Document templates include filled-in examples, and issued documents show the amount and payment status, with the next document issued in a single step.

Look and feel

  • Colab has a new look based on the Summonware brand. It opens in the light theme, menus are reorganised around the work you do, the home page opens on what is waiting for you, and every page is easier to use on phones and tablets.
  • AI Chat can pin conversations, set separate instructions for each conversation, search by content, edit a message and resend it, and the stop and regenerate buttons work properly. Notes are redesigned to stay easy to use even with many notes, and after deleting a goal, task or project you can press “Undo”.

Administrators

  • Choose whether Colab uses its own accounts or Microsoft Entra ID (sign in with a Microsoft account and pull in the org chart).
  • Company documents, invoices, the customer register and accounts are now open only to people marked as in the organisation, both on the web and through Summy. Outsiders and visitors won’t see them even if the feature is ticked. If an employee can’t see documents, mark them as in the organisation on the Users page.
  • The Summy activity page shows a diagram of how Summy answered each message, and the Users page shows what each person can ask Summy to do.
  • You can set daily and monthly AI spending limits for usage not tied to anyone. When a limit is reached, members of the public without an account get a polite message saying the system is busy.
  • Agents that run out of token budget wait in a queue instead of failing. Members can set up their own agents through Summy, and the Terminal page has been retired; AI work that touches code now happens in Loom.

Security

  • Email sign-in codes can be guessed wrongly no more than 5 times, and a new code can be requested once a minute. Sessions last between 1 hour and 30 days, and the system keeps a record of sign-ins and permission changes.
  • Share link passwords no longer appear in the link address, and links lock after too many wrong guesses. Deactivated accounts can no longer give instructions through LINE. Files users upload open as web pages that cannot run code, and the staff directory is no longer visible to outsiders.

September 2026

Expenses

  • There is now a place to record money employees paid on the company’s behalf. Opening a claim shows the receipts used to decide it, and a claim can have several files attached.
  • You can send receipts later for a claim already submitted, edit claims through Summy, and the system asks first if a claim looks like a duplicate.
  • Approvers can respond in 3 ways: approve, reject or ask for more information. Once someone decides, the other approvers are notified. Approved claims can be cancelled while keeping their history, and each item says whether it is tax-deductible.
  • Monthly expenses are spread according to each person’s balance. The screen shows the calculation before you transfer, and transfers must be confirmed by both sender and recipient.
  • For credit card payments, the system works out which month they are due based on the card used, and the expenses page lists items by the month they are due. When reimbursing, you can say which claims are being settled.

Accounts and documents

  • Ask “What do we need to pay this month?” without items being counted twice, issue a quotation from a chat where it was agreed, use the company’s quotation template, and void an issued document without issuing a new one.
  • Add a vendor as soon as someone mentions them, and file a document just sent in the chat without leaving the chat.
  • There is a register of company documents (such as the company certificate) that people can view; documents can be requested through chat and sent for approval by private message.

Summy in LINE

  • Connect several LINE channels, each with its own name and look.
  • “Working on it” messages no longer use up the LINE message quota; they show as typing dots instead, and you can see how much of each month’s quota has been used.
  • Summy says when it has attached a receipt, announces a meeting once instead of every time someone is added, and answers plainly about what it can and can’t do.
  • Approval cards say who they have reached, and people the card couldn’t reach get it by email instead.

Forms and tables

  • Launch of Matrix, tables whose columns you design yourself, and Forms & Survey, forms that save answers into a Matrix table.
  • Form owners can choose to be notified of new answers by email, by LINE or not at all, and automations can start when someone submits a form.

Administrators and other changes

  • Everyone can see their own AI spending, by day and by model, and administrators see each model’s price and abilities while choosing.
  • You can set a profile picture. The Files page separates files I uploaded myself from files the system created, and has a search box.
  • Projects can be linked to Loom when created or later, and the Run AI button on task cards runs the work in Loom.
  • Automations can have steps that wait for a person to answer or for an agent.
  • Personal features were removed: habits, personal finance, English, news, markets and the trading bot (30 Sep).

August 2026

Colab begins

  • Colab started out as a system for organisations, removing personal features unrelated to work and moving the database pages into the administrator area.
  • Choose the screen language (Thai or English), and each page uses one language throughout.

Tasks and projects

  • Tasks can have attachments, rich-text details, reminders and invited participants. Tasks with a date and time appear in Outlook and Google Calendar.
  • Projects have an activity timeline, module management has moved to project settings, and there is a library of Skills to use across the system or per project.
  • Notes and goals can be shared, with an owner label and a read-only mode. Files can be shared within the organisation and have icons by file type.

Summy in LINE

  • Launch of Summy, the LINE assistant that creates tasks, sets reminders, manages projects and attaches pictures from LINE to projects, plus a daily summary of outstanding work.
  • Summy accepts files, voice and video (up to 50MB), reads Excel files, answers about a picture together with your follow-up question, and can send files back.
  • Summy replies with summary cards and charts, turns tables into LINE cards, makes PDF reports, sends email, and creates images, speech, music and video.
  • Emails going outside the company need someone to press confirm first. Summy can borrow a more capable model when people in the chat agree, and in groups it answers only when called.
  • Summy remembers what you discuss as knowledge (personal and group kept apart), which you can view as a graph, and you can remove a chat room from Summy yourself.

Accounts and documents

  • There is a customer register and a store of company information. Issued documents keep their data even if the source data changes later, and agents can draft a first version of a document.
  • Documents can refer to their source documents (for example, a quotation to an invoice). Billing can start once the customer accepts, and high-value documents need a second person to approve.
  • A ledger page records money received, shows project value and exports files for your accountant, with a VAT switch on the company information page.

Agents and automations

  • Agent Room shows agents as characters in an office and what each is doing, with an org chart, a token budget per agent, and agents and automations that can be shared with others.
  • Scheduled automations run on time. You can stop a run started by mistake, see the steps of a run and resume from a failed step. Each step has a Thai name and a description.
  • Learn through courses with lessons and quizzes, which agents can write for you.

Administrators and privacy

  • Administrators can set AI models and per-person usage budgets, see a log of what the AI has done, and see actual AI spending per agent.
  • Users can exercise their PDPA rights, such as asking to see or delete their own data. Deleted data can be restored, and people who have left can keep their history without deleting the account.
  • The inbox shows only matters that need someone to act, and accounts no longer see other people’s conversations with customers.